8Twelve Mortgage Corp. (“8Twelve”) helps customers find the most suitable mortgage, loan or credit facility, and/or other related products and services like insurance that we may offer.
THINKING OF A MORTGAGE REFINANCE?
APPLICATION AND SCOPE
DEFINITION OF PERSONAL INFORMATION
COLLECTION AND USE OF PERSONAL INFORMATION
We collect most of our information about you directly from you, with your consent.
We usually collect your name, address, phone number(s), email address, occupation, employer’s name, birth date, annual income, net worth, assets, liabilities, credit history, investment objectives, banking information, as well as other account and payment information, including information pertaining to your use of our products and services when you register to 8Twelve services. We may also collect other information such as your social insurance number, driver’s license or passport number, when required and/or authorized by law, for instance, to fulfill regulatory and other governmental obligations and to distinguish you from other clients with similar names.
We may also obtain information about you from third parties, with your consent. For example, for credit evaluation purposes, we may need to determine your creditworthiness through contact with an independent credit reporting agency or another source, which may include account information. 8Twelve uses this information to help determine the product or service that is suitable for your mortgage needs. We may also collect personal information from other third parties, such as your spouse if you are applying for certain products and services, and information about beneficial owners, intermediaries and other parties.
8Twelve generally collects personal information from or about its customers and other individuals with whom it deals for the following purposes:
- to confirm and/or authenticate customers’ identity, to determine customers’ eligibility for 8Twelve’s products and services and as necessary, to establish or verify the credit of customers that use, or intend to use, one or more of the products or services offered by 8Twelve;
- to process customers’ applications or requests, to provide the products or services that it offers, or receive the products or services that it requests, and ensure that all related transactions are supported and implemented;
- to monitor, review and improve customer service, manage its business, establish, develop and preserve its business relationship respectively with its customers and other individuals with whom it deals;
- to create, establish and administer customers’ mortgage financing or accounts and to respond to customer or supplier inquiries;
for internal training and quality assurance purposes, to meet legal and regulatory requirements and to allow 8Twelve to meet contractual requirements relating to the products and services provided to customers;
- to understand and assess the interests, wants and changing needs of customers with a view to improving its products and services and developing new ones, and;
- to provide personalized products and services as well as product recommendations to customers; and
- subject to our customers’ Right to Withdraw Consent, to conduct surveys on the quality of our products, services or customer service or to provide our customers with offers for additional products and services that we feel may be of interest to our customers or that we believe meet our customers’ changing needs.
If you have applied for employment with 8Twelve, the personal information submitted with your job application will be used for recruitment and other customary human resources purposes. For example, we may send you information about new job opportunities within 8Twelve as well as other career development resources.
8Twelve offers you the opportunity to use simulators. These simulators are designed to collect information about you or your financial situation. The details are then used to establish your type of profile with a view to helping you choose the most suitable product for your particular needs.
8Twelve obtains consent from the individuals concerned for the collection, use or disclosure of personal information through various means. The most common method we use to obtain a customer’s consent is by way of the customer’s consent as confirmed by consent forms. Where practicable, we may also obtain a customer’s consent through electronic communications or other written documentation.
In certain circumstances, personal information may be collected, used or disclosed without consent. These exceptional circumstances may include:
- when information is being collected, used or shared for the detection, prevention of or remediation of, the breach of an agreement, fraud or other illegal activity, and the collection of consent might defeat the purpose of collecting the information;
- to collect a debt;
- and to comply with a subpoena, warrant or other court order, or as may be otherwise required or authorized by law or by any regulatory bodies having jurisdiction.
RIGHT TO WITHDRAW CONSENT
Consent may be withdrawn at any time, subject to legal or contractual restrictions and reasonable notice. Depending on the circumstances, however, any withdrawal or amendment to your consent may prevent us from providing you, or continuing to provide you, with 8Twelve’s products and services or information that may be of value to you. You may also withdraw your consent as follows:
Mail marketing, Telephone marketing and Quality control communications. You may decide that you prefer 8Twelve and/or entities from 8Twelve Mortgage and/or Authorized Agents not to use your personal information to promote new and/or additional products and/or services that may be of interest to you and refuse that we contact you by mail or telephone for marketing purposes or by email or telephone for quality control purposes. If this is the case, you may advise us by contacting customer service or contacting us using the information detailed in the How to Contact Us section below. Commercial Electronic Communications. You can always limit the communications that 8Twelve, entities from the 8Twelve Mortgage or Authorized Agents send to you. To opt out of commercial emails, simply click the link labelled “unsubscribe” or “opt-out” at the bottom of any commercial electronic communication we send you. Please note that even if you opt out of promotional communications, we may still need to contact you with information about your account.
SHARING OF PERSONAL INFORMATION
Financial institutions and Credit. We may share your personal information with financial institutions in connection with the administration and management of the products and services that you have requested, as well as convey your credit file to credit reporting and assessment agencies, insurers or other lenders, as applicable.
Financial institutions and Credit. Service Providers and Authorized Agents. We do not directly provide all of our products and services. For example, in some cases, we rely on assessment agencies, real estate appraisers, financial institutions, insurance agents or brokers, public registers, employers, credit reporting and collection agencies, professionals, our subsidiaries and affiliated companies, as well as, other third parties to provide you with the products and services.
We may therefore disclose information about you to such providers or agents in order for us to provide you with the requested products and services. We provide them with information that is necessary in order for them to provide the services required. They are prohibited from using the information for purposes other than to facilitate and carry out the services they have been engaged to provide. These service providers and agents are not permitted to disclose this information to others.
We may share your personal information with entities from 8Twelve Mortgage for legal and regulatory purposes, to perform analytics, to offer you a suitable range of products and services and to better manage your relationship with us.
As permitted or required by law. 8Twelve may disclose information when compelled in response to a law, regulation, court order, subpoena, valid demand, search warrant, government investigation or other legally valid request or enquiry.
We may also disclose information to our accountants, auditors, agents and lawyers in connection with the enforcement or protection of our legal rights. We also reserve the right to report to law enforcement agencies any activities that we, in good faith, believe to be unlawful or to law enforcement and emergency services providers, in an emergency or where required or permitted by law.
We may release certain personal information when we have reasonable grounds to believe that such release is reasonably necessary to protect the rights, property and safety of others and ourselves, in accordance with or as authorized by law. Business transaction.
We may disclose personal information to a third party in connection with a sale or transfer of business or assets, an amalgamation, re-organization or financing of parts of our business. However, in the event the transaction is completed, your personal information will remain protected by applicable privacy laws. In the event the transaction is not completed, we will require the other party not to use or disclose your personal information in any manner whatsoever and to completely delete such information.
We may also disclose our customers’ personal information to an individual who, in the reasonable judgement of 8Twelve, is acting on behalf of the individual in question, such as through a power of attorney.
We may share aggregated customers and/or website users’ information with our partners or entities within 8Twelve Mortgage. This information does not allow identifying individual customers or users and is only used to provide our partners with a better understanding of the general profile of customers of our products and/or services and users of our website, trends in the industry, or similar type of information. We do not link aggregate user data with personal information.
8Twelve generally collects and uses personal information from or about its website visitors and users as follows:
- Information you provide. In many cases, we collect personal information directly from you when you visit or use our website. For instance, we may collect the following type of information
- Inquiries. We may collect your name, contact information, e-mail address and any information you provide us when you make an inquiry or contact us through our website. We will only use this information to provide you with the information requested or to contact you in order to answer your questions and/or requests.
- Application Forms. We may collect your name, contact information, e-mail address and any other information provided to us when you complete one of our online requests for a mortgage request, request for other product or service or application, online pre-qualification, refinancing and/or renewal application forms available on our website. We will only use this information to process and answer your request or to manage our everyday business needs in connection with such requests. If you file an application on our website, we require that you provide certain personal information, including your name, address, phone number, email, and current employment information. This information is necessary to process your application and to contact you. We do not require your social insurance number to accept an online application; however, you may choose to provide that information via the online application to expedite the servicing of your application.
- Satisfaction Survey. When you visit our website, you may, from time to time, be invited to participate in a satisfaction survey. In such case and if you decide to participate to our survey, we may collect [your postal code], email address and other information deemed important to complete such survey. We use this information to measure our overall service levels and as a resource to gather information regarding concerns our customers may have. You may be contacted if we feel the comments you express warrant further investigation. When we use a third-party service provider to conduct these surveys or contests, that service provider is prohibited from using personal information for any secondary reasons. We will not share the personal information you provide through a survey with other third parties unless we give you prior notice and choice.
- Technical information. When you visit our website, we may collect, using electronic means such as cookies, technical information. This information may include information about your visit to our website, including the IP address of your computer and which browser you used to view our website, your operating system, resolution of the screen, location, language settings in browsers, the site you came from, keywords searched (if arriving from a search engine), the number of page views, the information you entered, advertisements you have seen, etc. This data is used to determine the user’s approximate geographic location, to measure and improve the effectiveness of our website or enhance the experience for our customers. For instance, it may be used to ensure that the products advertised on our website are available in your area or that we are not showing you the same ads repeatedly. We treat this information as personal information when it is associated with your account or contact information. For instance, we may collect and use the following type of information when you visit and/or interact with us on our websites:
- Google Analytics: We use Google Analytics which allows us to see information on user website activities including, but not limited to, page views, sources and time spent on our website. This information is depersonalized and is displayed as numbers, meaning that it cannot be tracked back to individuals. You may opt out of our use of Google Analytics by visiting the Google Analytics opt-out page.
Google AdWords: We use Google AdWords Remarketing to advertise 8Twelve across the Internet and to advertise on third-party websites (including Google) to previous visitors to our websites. AdWords remarketing will display ads to you based on what parts of the 8Twelve website you have viewed by placing a cookie on your web browser. It could mean that we advertise to previous visitors who haven’t completed a task on our site or this could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. This cookie does not in any way identify you or give access to your computer or mobile device. The cookie is only used to indicate to other websites that you have visited a particular page on our website, so that they may show you ads relating to that page. If you do not wish to participate in our Google AdWords Remarketing, you can opt-out by visiting Google’s Ads Preferences Manager.
- Third-Party Advertising: We may use third-party advertising companies to collect data and/or serve ads when you visit our website. These companies may use information about your visits to our website and other websites in order to provide advertisements about goods and services of interest to you, at all times, in compliance with applicable privacy laws. These companies may also use other types of technologies to recognize your computer or device and/or to collect and record information about your web surfing activity including your activities on or off this website. Please keep in mind that your web browser may not permit you to block the use of these non-cookie technologies, and those browser settings that block cookies may have no effect on such techniques. You can also generally opt out of receiving personalized ads from third-party advertisers and ad networks that are members of the Digital Advertising Alliance of Canada. Please visit the DAAC opt-out page for more information, including if you would like more information about this practice and to know your choices about not having this information used by these companies at: http://youradchoices.ca/.
MOBILE APP DATA COLLECTION
In the event that you download and/or use any of our applications, we may require and collect, directly from you, information necessary to authenticate you. We may also record your IP geolocation, allowing us to block the access when the user is outside of Canada. When you register on certain apps, you may be required to agree that we may send you notifications regarding your property evaluation, credit score, or general information by electronic messaging on a periodic basis. If you no longer want to receive any notifications, you can unsubscribe at any time.
QUALITY AND ACCESS RIGHTS
PERSONAL INFORMATION OUTSIDE OF CANADA
In some cases, personal information that we manage may be transferred, processed and stored outside Canada, and therefore may be available to government authorities under lawful orders and laws applicable there.
SECURITY OF PERSONAL INFORMATION
We will use reasonable security measures to protect your personal information against unauthorized access. 8Twelve has implemented security measures that contain administrative, technical and physical controls that are designed to safeguard your personal information. No method of transmission over the internet, or method of electronic storage, is 100% secure, however.
Personal information will be retained only as long as necessary for the fulfilment of the purposes for which it was collected and for which consent was received or to satisfy legal requirements.
HOW TO CONTACT US
8Twelve Mortgage Corp.
211-45 Sheppard Avenue East, Toronto, Ontario, Canada M2N 5W9
By phone: 905-554-4332 or 1-877-812-8128
By fax: 1-877-812-8128
By e-mail: firstname.lastname@example.org